Text Determination – Reference Duplicate Copy

In SAP sales and distribution processing, there are two options for copying a text to documents:

      a) Duplicating text

 

    b) Referencing text

Whether you want to duplicate or reference a text, use text Customizing in transaction VOTX or VOTXN (as of Release 4.70) for each desired text type in the different text determination procedures.
In Release 4.6C or lower, the “Reference/duplicate” (TTXER-REDUP) indicator is called “Copy”. As of Release 4.70 it is called “Reference/duplicate” (TTXERN-REDUP).

 


If the “Copy” or “Reference/duplicate” indicator is blank, then you activated the referencing of the text. If the indicator is set to ‘X’, the text will be duplicated or copied.
Information on a) Duplicating text
If a text is duplicated during the determination, the system creates a copy of the text.
If you change the original text, this does not affect the text in (follow-on) documents.
In the STXH table (SAPscript text file header) the “Name of referenced text” (TDREFNAME) field is then not filled, for example.
This process is required, for example, if the text changes are time-dependent and should not be copied to already existing documents.
Information on b) Referencing text
If a text is referenced during the determination, only one version of it exists on the database.
In the document in which the text appears, the original text is merely referred to as a reference.
If you subsequently change the original text, this appears in all documents that reference it.
As soon as you change a text that refers to a reference text, the system explodes the reference automatically to the relevant original text. It is then duplicated or copied and becomes an independent text that is no longer affected by changes to the original text. The reference remains cancelled if you change a text and later undo the changes.
Example 1
Text in the material master = ‘XXX’
Text in document A = ‘XXX’ (references text from material master)
Text in subsequent document B = ‘XXX’ (references text from material master)
a)
Change of the original text in the material master to ‘ZZX’
Text in document A = ‘ZZX’
Text in document B = ‘ZZX’
–> All document texts reference the material master text
b)
Further change of the text in document A to ‘YYY’
Text in material master = ‘ZZX’
Text in document B = ‘ZZX’
–> Referencing for the text is undone in document A
c)
Further change of the text in the material master to ‘AAA’
Text in document A = ‘YYY’
Text in document B = ‘AAA’
–> Only the original text (text to which documents refer) can be changed, without losing the referencing.
Example 2
Text in the material master = ‘XXX’
Text in document A = ‘XXX’ (references text from material master)
Text in subsequent document B = ‘XXX’ (text references from document A)
a)
Change of the original text in the material master to ‘ZZX’
Text in document A = ‘ZZX’
Text in document B = ‘ZZX’
b)
Further change of the text in document A to ‘YYY’
Text in material master = ‘ZZX’
Text in document B = ‘YYY’
–> Referencing for the text is undone in document A
c)
Further change of the text in the material master to ‘AAA’
Text in document A = ‘YYY’
Text in document B = ‘YYY’
d)
Further change of the text in document A to ‘BBB’
Text in material master = ‘AAA’
Text in document B = ‘BBB’
–> Text in document B still references text in document A
The referencing has the advantage that less database/memory capacity is required.

2. You change a text in the material master record or in a preceding document, for example, and the change is copied to documents or subsequent documents, although this is not wanted.

You defined “Reference” in the Customizing for this text type.

3.You change a text, for example in the material master record or in a preceding document, and the system does not transfer the change to documents or subsequent documents.

In the Customizing for this text type, you defined “Duplicate” or the reference to the original text was lost due to the text change.

4.Possible effects after you change the “Reference/duplicate” indicator in Customizing.

None. This change only affects all documents that are created in future.

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